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COVID Event Guidelines

Updated 1/14/2022 Event Guidance: (Please note information is frequently updated. You should periodically check the most current information on the Hopkins Covid information website under the Health + Safety section, “Campus Events”) As of Jan. 14, 2022, there will be no food permitted at indoor events prior to Feb. 7, 2022. This includes any events/meetings which previously received approval for grab and go, snacks, or drinks. As of Oct. 6, food and drink are permitted at outdoor events. This means events in which food and drink are the primary purpose, such as picnics and cocktail receptions are allowed but are subject to size restrictions. Third-party groups are now permitted to contract for events and meetings on campus. Events fewer than 50 people are permitted indoors and outdoors. All events larger than 50 people require special approval, indoors and outdoors (please allow extra time to submit your request and obtain approval if over 50). Universal face-coverings are mandated across campus at all indoor locations. Sit-down meals, buffets, and platters at all events are suspended. Until further notice, you are not required to check the attendee’s status via the Prodensity app. You should continue to ask the standard health screening questions for non-affiliate guests. Any events hosting minors (JHU non-affiliates) requires approval. If you have any questions, please feel free to email or call 410-516-8209.

Spring Semester Notable Days

First Day of Classes, January 24 Spring Break, March 21 - 25 Last Day of Classes, April 29 Reading Period, May 2 - 6 Final Exams, May 9 - 17 University Commencement, May 22

Scheduling & Events - For Your Information

HOMEWOOD DEPARTMENTS/JHU NON-HOMEWOOD AFFILIATE SUBMISSIONS: All event space requests, that require no additional services (tables/chairs rental, AV, etc.) must be submitted FOUR BUSINESS days or more before the event date. All AV requests should be submitted 10 business days before the event. Requests received less than 10 business days are not guaranteed and may incur a late fee. For events with multi-room set-ups, we reserve the right to charge a set-up fee of $50 per Tech/Room. Any cancellation received less than two business days before the event, no shows or same-day cancellation will incur a cancellation fee. You will be assigned a special event coordinator, who will help you secure additional services (audio-visual, table/chair rental, trash/recycling receptacles, etc.) if needed. All general pool classroom or auditorium requests that DO NOT REQUIRE additional services (audio-visual, table/chair rental, additional trash/recycling receptacles, etc..) must be submitted at least FIVE BUSINESS days before the event date. All other requests must be submitted TEN BUSINESS days or more before the event date. Please call 410-516-8209 if requesting a space less than five days out. Requests for academic classrooms will be reviewed and processed after room assignments for classes have been completed. (Tentatively two weeks before the start of the semester.) FOOD AND DRINKS ARE NOT PERMITTED IN ACADEMIC CLASSROOMS.

Residence Hall Space Reservations

Residential spaces may be reserved no earlier than 30 days in advance. These spaces can only be reserved for four hours or less by registered undergraduate student organizations.