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AV Requests - New Policy

All AV request should be submitted nine business days prior to the event date to allow for staffing and processing. Any request received less than five business days prior, cannot be guaranteed and may incur a surcharge. Any cancellation received less than two business days prior to the event, will incur a $50.00 cancellation fee. Any no shows or same day cancellations, will be charged a cancellation fee, plus any equipment or service charges which were scheduled.

2018 Spring Scheduling Period

The spring 2018 student organization scheduling period begins on Monday, November 27 - Monday, January 1. During this time all registered student organizations are given early scheduling privileges for up to 2 special events. Current weekly meetings for this fall semester will be carried over to the spring semester for the same day of the week and time. If you would like to submit a request to change your weekly meeting schedule, you may do so during this time. Please note that since most meetings are being rolled over, there may be limited availability on a better day and time. All changes are based on availability. NOTE: all student organization events/meetings must be registered and approved by the Office of Student Leadership & Involvement through Hopkins Group.

Approval for Student Organization Events

All student organization events must be registered and approved through Hopkins Group at least 10 business days prior to event. Events registered less than 10 business days out may be denied. Please visit, "" to register and receive approval. Registering your event AND scheduling space are two separate processes. You must register through Hopkins Group AND must complete an on-line request for space.

Online Request Submissions

Online requests must be submitted at least FOUR BUSINESS days prior to event date for spaces that do not require AV equipment or technical support. Spaces that do need AV equipment and technical support must be made more than 7 business days out. Please call 410-516-8209 if requesting a space less than four days out. Meeting space cannot be requested less than two business days in advance starting spring semester 2017.

Academic Classroom Reservations

For Student Groups/Organizations and Non-JHU Homewood affiliates, academic general pool classroom space cannot be reserved less than two business days in advance. Requests for academic classrooms will be reviewed and processed after room assignments for classes have been completed. (Tentatively two weeks before the start of the semester.) Inquiries are processed by the date of the event and by the date the request was received by the Office of the Registrar. Processing time may vary depending on volume of requests. You will receive confirmation if the Office of the Registrar is able to accommodate your request or informed of available options if your inquiry cannot be fulfilled as requested. FOOD AND DRINKS ARE NOT PERMITTED IN ACADEMIC CLASSROOMS.

Residence Hall Space Reservations

Residential spaces may be reserved no earlier than 30 days in advance. These spaces can only be reserved for four hours or less by registered undergraduate student organizations.

Fall Semester - 2017

8/31/17 : First Day of Classes; 9/4/17 : Labor Day, No Classes; 10/20 - 10/22 : Fall Break, No Classes; 11/20 - 11/26/17 : Thanksgiving Break, No Classes; 12/8/17 : Last Day of Classes; 12/9-12/12/17 : Reading Period; 12/13 - 12/22 - Exams

Spring Semester 2018

1/29/18:First Day of Classes; 3/19 - 3/25: Spring Vacation; 5/4: Last day of classes; 5/4-5/8: Reading Period; 5/9-5/17; Final Examination Period; 5/24: University Commencement