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Announcements

Technical Issues

We are currently experiencing a technical issue with the scheduling portal "I know My Space" and "Find My Space". We are working very hard to correct the issue. If you have any questions, please call 410-516-8209 or email Homewoodscheduleevents@jhu.edu. Thank you for your patience as we work to resolve the issue.

University Reopening - Phase 3

Event Guidance updated 9/10/2021: (Please note information is frequently updated. You should periodically check the most current information on the Hopkins Covid information website under the FAQ section, “Can events be held?”) https://covidinfo.jhu.edu/information-for-staff/ • Universal face-coverings are mandated across campus at all indoor locations. • Sit-down meals, buffets, and platters at all events are suspended. • Events may provide only pre-packaged, grab-and-go food to be taken at the end of the event and consumed off-site from the event site. It is important to note the “go” in grab-and-go; attendees must disperse from the event when and should NOT immediately open and eat grab-and-go food in a dense setting where individuals cannot easily maintain a 6-foot distance. • Some types of prepackaged foods, such as ice cream, do not lend themselves to grab-and-go with true dispersal, these types of highly perishable foods are no longer permitted to be used for grab-and-go. • Until further notice, you are not required to check the attendee’s status via the Prodensity app. You should continue to ask the standard health screening questions for non-affiliate guests. If you have any questions, please feel free to email HomeWoodScheduleEvents@jhu.edu or call 410-516-8209.

Fall Semester Notable Days

First Day of Classes, August 30 Labor Day, September 6 Fall Break, November 22 - 26 Last Day of Classes, December 6 Reading Period, December 7 - 10 Final Exams, December 13 - 21

Scheduling & Events - For Your Information

HOMEWOOD DEPARTMENTS/JHU NON-HOMEWOOD AFFILIATE SUBMISSIONS: All event space requests must be submitted FOUR BUSINESS days or more before the event date. You will be assigned a special event coordinator, who will help you secure additional services (audio-visual, table/chair rental, trash/recycling receptacles, etc.) if needed. All general pool classroom or auditorium requests that DO NOT REQUIRE additional services (audio-visual, table/chair rental, additional trash/recycling receptacles, etc..) must be submitted at least FIVE BUSINESS days before the event date. All other requests must be submitted TEN BUSINESS days or more before the event date. Please call 410-516-8209 if requesting a space less than five days out. Requests for academic classrooms will be reviewed and processed after room assignments for classes have been completed. (Tentatively two weeks before the start of the semester.) FOOD AND DRINKS ARE NOT PERMITTED IN ACADEMIC CLASSROOMS. AUDIO-VISUAL: All AV requests should be submitted 10 business days before the event. Requests received less than 10 business days are not guaranteed and may incur a late fee. For events with multi-room set-ups, we reserve the right to charge a set-up fee of $50 per Tech/Room. Any cancellation received less than two business days before the event, no shows, or same-day cancellation will incur a cancellation fee.

Residence Hall Space Reservations

Residential spaces may be reserved no earlier than 30 days in advance. These spaces can only be reserved for four hours or less by registered undergraduate student organizations.

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