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2020 Spring Scheduling Period

2020 Spring Scheduling Period for all registered student organization weekly meetings and up to five special events will begin November 1 – November 30, 2019. Any requests submitted prior to November 1st will not be processed and after November 30 will not receive priority scheduling. Requests submitted during scheduling period will receive scheduling priority over other spring requests. Beginning November 1, please complete the regular on-line scheduling form to schedule your organization’s spring events. Please visit our Scheduling & Event’s webpage for more information. Please note: scheduling a space and registering your event in Hopkins Groups are two separate on-line form submissions through two separate offices.  We recommend you register your event in Hopkins Group AND submit your space request with Scheduling & Events simultaneously.  However, both requests must be submitted no later than 10 business days prior to your event date. If you have any questions, please contact Scheduling & Events at 410-516-8209.

AV Requests - New Policy

All AV request should be submitted ten business days prior to the event date to allow for staffing and processing. Any request received less than 10 business days prior, cannot be guaranteed and may incur a surcharge. For events with multi-room set-ups, we reserve the right to charge a set up fee of $50 per room as it may require more than one technician to complete in the allotted time. Any cancellation received less than two business days prior to the event, will incur a $50.00 cancellation fee. Any no shows or same day cancellations, will be charged a cancellation fee, plus any equipment or service charges which were scheduled.

Student Organization Events

All student organizations must submit all event requests to Hopkins Groups, as well as submit requests for meeting/classroom space 10 business days prior to the event date. Please keep in mind registering your event with Hopkins Groups and scheduling an event/classroom space are two separate processes. You must register your event through Hopkins Groups and request an event or classroom space through Scheduling and Event Services Any request submitted less than 10 business days prior to the event date will denied. If you have any questions, please call 410-516-8209

JHU Department Online Request Submission

Online requests must be submitted at least FOUR BUSINESS days prior to event date for spaces that do not require AV equipment or technical support. Spaces that do need AV equipment and technical support must be made more than 10 business days prior to event date. Please call 410-516-8209 if requesting a space less than four days out. Meeting space cannot be requested less than two business days in advance starting spring semester 2017.

Academic Classroom Reservations

For Non-JHU Homewood affiliates, academic general pool classroom space cannot be reserved less than two business days in advance. Requests for academic classrooms will be reviewed and processed after room assignments for classes have been completed. (Tentatively two weeks before the start of the semester.) Inquiries are processed by the date of the event and by the date the request was received by the Office of the Registrar. Processing time may vary depending on volume of requests. You will receive confirmation if the Office of the Registrar is able to accommodate your request or informed of available options if your inquiry cannot be fulfilled as requested. FOOD AND DRINKS ARE NOT PERMITTED IN ACADEMIC CLASSROOMS.

Residence Hall Space Reservations

Residential spaces may be reserved no earlier than 30 days in advance. These spaces can only be reserved for four hours or less by registered undergraduate student organizations.

Fall Semester 2019

8/29: First Day of Classes 9/2: Labor Day no Classes 10/18: Fall Break 11/25-12/1: Thanksgiving Vacation 12/6: Last Day of Classes 12/7-12/10: Reading Period 12/11-12/20: Final Examination Period