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Johns Hopkins University is currently in Phase 1 of its reopening plan. At this time, there are no meetings and events being held on campus for the fall semester. When the University makes the decision to transfer into the next phase, updates will be provided on meetings and gatherings. We are still taking requests for the spring for departmental events, however we will not be confirming any requests at this time. All student organizations should proceed through Hopkins Group for direction on submitting event requests for the spring. Any further announcements will be updated on the university website , . If you have any questions, please feel free to email or call 410-516-8209.

AV Requests - New Policy

All AV request should be submitted ten business days prior to the event date to allow for staffing and processing. Any request received less than 10 business days prior, cannot be guaranteed and may incur a surcharge. For events with multi-room set-ups, we reserve the right to charge a set up fee of $50 per room as it may require more than one technician to complete in the allotted time. Any cancellation received less than two business days prior to the event, will incur a $50.00 cancellation fee. Any no shows or same day cancellations, will be charged a cancellation fee, plus any equipment or service charges which were scheduled.

Student Organization Events

All student organizations must submit all event requests to Hopkins Groups, as well as submit requests for meeting/classroom space 10 business days prior to the event date. Please keep in mind registering your event with Hopkins Groups and scheduling an event/classroom space are two separate processes. You must register your event through Hopkins Groups and request an event or classroom space through Scheduling and Event Services Any request submitted less than 10 business days prior to the event date will denied. If you have any questions, please call 410-516-8209

JHU Department Online Request Submission

Online requests must be submitted at least FOUR BUSINESS days prior to event date for spaces that do not require AV equipment or technical support. Spaces that do need AV equipment and technical support must be made more than 10 business days prior to event date. Please call 410-516-8209 if requesting a space less than four days out. Meeting space cannot be requested less than two business days in advance starting spring semester 2017.

Academic Classroom Reservations

For Non-JHU Homewood affiliates, academic general pool classroom space cannot be reserved less than two business days in advance. Requests for academic classrooms will be reviewed and processed after room assignments for classes have been completed. (Tentatively two weeks before the start of the semester.) Inquiries are processed by the date of the event and by the date the request was received by the Office of the Registrar. Processing time may vary depending on volume of requests. You will receive confirmation if the Office of the Registrar is able to accommodate your request or informed of available options if your inquiry cannot be fulfilled as requested. FOOD AND DRINKS ARE NOT PERMITTED IN ACADEMIC CLASSROOMS.

Residence Hall Space Reservations

Residential spaces may be reserved no earlier than 30 days in advance. These spaces can only be reserved for four hours or less by registered undergraduate student organizations.